Logistical and Technical Masterpiece

One of the largest pharmaceutical congresses in the world.

The “International Society of Thrombosis and Haemostasis” (ISTH) has held its congress, which is staged every two years, in Berlin from the 8th to the 13th of July 2017.

The conference exceeded all of its previous dimensions with more than 11,300 participants originating from 90 countries, 131 presentations and speakers, over 60 breakout rooms and three large presentation and lecture halls.

The extensive level of parallelism of the individual events, symposiums and meetings required the highest level of flexibility and concentration from all of the employees and subcontractors supporting this event.

The challenge: large part of the rooms had to be converted several times a day for workshops, partner and sponsor meetings. And last minute changes were not uncommon. The well-established KFP team demonstrated the highest degree of flexibility to ensure reliable operation over all six event days.

90 KFP technicians put this technical and logistical challenge on the spot and changed successfully the setups of most of the halls 3 times a day – to the highest satisfaction of the customer. Tom Reiser, Executive Director of ISTH quoted “I know how much work has gone into this over many many months, how many changes this underwent until the last minute and how many challenges you have faced up until minutes before the show. But you found the right solutions, made it happen and pulled it off. And it was impressive!”

Besides equipping the rooms with AV technology (16 rooms for symposia and another 30 rooms for sponsors meetings with up to 900 PAX each, symposia and 220 Scientific Sessions in six days) was an Audience Response System and an own Content Management Platform used. The presentations are then uploaded, checked, and automatically transferred to the appropriate meeting rooms for immediate use before the event. Automatic file synchronization ensures the up-to-date content.

For the ISTH partner and sponsor meetings, it was important to understand the basic ideas of the customers in order to be able to convey them conclusively and emotionally in the individual sessions. Together with the partners and sponsors, KFP has already worked on audiovisual concepts for a significant transformation of the premises six months before the congress.